Top tips to avoid monies owed at year-end

  1. Completing the year-end process successfully will help ensure you won’t be at risk of overspending on your budgets. If you are concerned about overspending, contact your IPSA Account Manager as soon as possible.  

  2. Download the Barclaycard app to check transactions that have already been submitted. This will also help to track spend when using the payment card. You can also use the budget v expenditure and business costs breakdown reports, which show you how much you’ve spent against each budget. Remember that these do not show real time expenditure. 

  3. Use the business costs breakdown report on your IPSA Online dashboard to identify claims you’ve already submitted, which will also help you to avoid duplicates. 

  4. If you are leaving a property in March, please make sure you submit a property amendment form to avoid any rent overpayment.

  5. Remember that some costs can be moved to a different budget, which will help you avoid overspending and owing money back to IPSA. For example, staff training costs can be covered under office costs or the staffing budget. To move costs between budgets you will need to submit a direct payment correction form on IPSA Online.