Overview

Browse the rules and payment options for repaying IPSA in different scenarios (including for property deposits).

You can also complete IPSA Online tasks on credit notes and claim reviews, as well as download the Repayment Form.

Scheme rules

You may need to make a repayment to IPSA if:

  • we made a payment in error

  • you have gone over your budget in a particular spending category

  • you have agreed to repay an amount following an investigation by the Compliance Officer

  • you have been directed by the Compliance Officer to repay an amount [2.11]

Making repayments to IPSA

Repayments need to be made within 30 days.

If not, we’ll deduct the amount from further claim payments and may also suspend both payment cards and direct payments to suppliers. MPs will be notified of these arrangements. [2.12]

You may request for the amount to be deducted from your salary instead of being deducted from the payment of further claims. [2.13]

If the amount hasn’t been recovered by IPSA within 30 days of the MP being notified of this provision, any remaining amount may be deducted from MPs salaries, without your agreement. [2.14]

Download the IPSA Repayment Form.

An MP who intends to claim for rental costs may apply to IPSA for a loan to cover any deposit payable at the commencement of a tenancy. This loan will not be deducted from the accommodation costs budget. [4.23]

This loan cannot exceed the lower of:

  • the deposit which is stated in the rental agreement

  • one-quarter of the relevant annual accommodation costs budget (for example, London Area or the constituency) [4.24]

Applications for loans must be submitted by the MP and accompanied by a rental agreement for IPSA to approve.

IPSA will pay the loan to the MP, who will forward the deposit to the landlord.

IPSA may consider a deposit loan application that is accompanied by a draft rental agreement – in these circumstances, a fully signed agreement must be submitted to IPSA within one month of the start of the tenancy.

If this condition is not met, IPSA may recover the deposit loan and any rent already paid under the draft agreement from the MP. [4.25]

You can apply by Completing a Property Registration Form.

MPs may not hold more than one loan for a deposit on rental accommodation at any one time, except where IPSA agrees otherwise. [4.26]

The MP is responsible for securing the return of the deposit and for repaying the amount in full to IPSA, no later than one month after the date on which the tenancy comes to an end, or, where the MP leaves Parliament, the end of the winding-up period (whichever is earlier).

Any shortfall between the deposit paid and the amount returned shall be the sole responsibility of the MP. [4.27]

Loans for holding deposits

MPs may also apply for a loan for a holding deposit before the start of the tenancy.

Holding deposit loans must be repaid to IPSA within 30 days of signing the tenancy agreement or refund of the holding deposit, whichever is earlier.

IPSA may also agree to recover the amount via alternative means. [4.28]

Download the IPSA Repayment Form.

An MP who intends to claim from the office costs budget for rental costs may apply to IPSA for a loan to cover any deposit payable at the start of a tenancy. [6.25]

Applications for loans must be submitted by the MP and accompanied by a rental agreement for IPSA to approve.

IPSA will pay the loan to the MP, who will forward the deposit to the landlord.

IPSA may consider a deposit loan application that is accompanied by a draft rental agreement. in these circumstances, a fully signed agreement must be submitted to IPSA within one month of the start of the tenancy.

If this condition is not met, IPSA may recover the deposit loan and any rent already paid under the draft agreement from the MP. [6.26]

The MP is responsible for:

  • securing the return of the deposit and for repaying the amount in full to IPSA, no later than one month after the date on which the tenancy comes to an end, or

  • where the MP leaves Parliament, no later than one month after the end of the winding-up period (whichever is earlier)

Any shortfall between the deposit paid and the amount returned shall be the sole responsibility of the MP. [6.27]

Using IPSA Online

When reconciling payment cards it's possible you have selected “Not Claimed to be Repaid”.

In these instances, a process will run in the background and turn them into Credit Note tasks.

They will then be sent to you to select the repayment method.

  1. Note!

  2. Step1

    Select the icon to open the Task Management Quick View.

  3. Step2

    Decide if you want to view in the Quick view or Full view.

  4. Step3

    In your task list, a credit note task will appear as Choose Payment Method (or reject).

  5. Step4

    From your task list, select the credit note task. It will display the amount owed and a description.

  6. Step5

    Select the appropriate option from the bottom of the task:

    • Direct payment – select this if you have or are about to repay the money via BACS transfer

    • Payment offset – select this if you want the money owed to be deducted from future claims you make

    • Salary deduction – Input no months – select this if you want the money owed deducted from your salary

    The box in the screenshot below will appear. Please enter in the free text field how many months you would like the money to be recovered from your salary.

    Then select Salary Deduction - Input no months in the pop-up to submit the form.

  7. Step6

    You can select Reject if you want to dispute the money owed. Please provide a comment to explain.

For more information, visit Organising tasks in Full View and Organising tasks in Quick View.

You may request a review of a claim if it has been rejected by IPSA.

It's important to remember you only have two weeks to request a review of the claim, because the review is completed in the system we will not be able to review it after two weeks.

After two weeks, the cost would have to be submitted as a new claim.

  1. Note!

  2. Step1

    Select the icon to open the Task Management Quick View.

  3. Step2

    Decide if you want to view in the Quick view or Full view.

  4. Step3

    In your task list, a claim review task will appear as MP request review?

  5. Step4

    From your task list, select the Claim review task. It will display the basic information of the claim.

  6. Step5

    On the right-hand side the Workflow log will show you each stage the claim has been through, including why it was rejected.

  7. Step6

    The Expenses section will show you which lines have been rejected.

  8. Step7

    Select Request review to begin the review process.

  9. Step8

    A free text box will appear. You can use this to explain why you think this claim should be reviewed. Provide as much information as you can.

  10. Step9

    Select Request review.

  11. Step10

    Select OK.

Downloads

Guidance

IPSA pays salaries to MPs and their staff and provides MPs with budgets and payment cards to support their parliamentary functions.

The Debt recovery policy sets out how IPSA handles money or debt which is due for repayment to IPSA by MPs, their staff or other persons and organisations.

Read the full Debt recovery policy.

Contact IPSA

To get additional support, contact us.