Year-end – reconcile your Payment Card lines by 26 April 2024

Published: 25 March 2024

The deadline for reconciling your Payment Card lines for March and earlier is Friday 26 April 2024.

All Payment Card lines for 2023-24 must have completed workflow by 26 April to be automatically accrued into the last financial year as part of our year-end process.

You only need to list Payment Card lines on your Year-end Form if you wish them to stay in the 2024-25 financial year. Any lines that are still outstanding (unreconciled and in workflow) after 26 April will be allocated to the 2024-25 financial year.

If you have used your payment card in April to pay for services that relate to the 2023-24 financial year, please include these on your year-end form. April lines will be uploaded onto IPSA Online in early May.

Any lines listed on your year-end form will have to be reconciled and complete workflow before 10 May in order to have them accrued back. Any lines listed as accruals on year-end forms that are still outstanding after 10 May will remain in 2024-25.

Anything still outstanding at the end of May will be shown as “Cost not reconciled” and your account manager will be in touch to request repayment. Please note that “Cost not reconciled” lines are published, as well as the repayments against them.

For information on how to reconcile your Payment Card in IPSA Online, visit Card payments.