Improvements to our new starter process

We have launched a new process to help you get new starters on the IPSA system quicker and more efficiently, enabling you to sign documents electronically and making the process almost entirely paperless.

We have listened to your feedback about how difficult it was to send the necessary new starter paperwork to us.

With this new process, we aim to reduce the time you spend adding new starters to IPSA Online and reduce the need to print, sign, and scan paper documents.

If you have any feedback on the new process, please let us know at payroll@theIPSA.org.uk.

The new process is much simpler:

Step 1: The MP completes a Job Description and a New Starter Form online. They then add the new starter’s employee and job details and upload the job description. The job description must be printed and signed by both parties. This creates the contract and key terms.

Step 2: The contract and key terms are emailed to the MP to check and forward to the new starter for them to review. The new starter must complete their personal details, upload their HMRC Starter checklist or P45, and sign the declaration.

Step 3: The MP and new starter each receive an email to approve and sign the contract digitally.

Step 4: Once the contract has been approved and signed by both parties, the IPSA Payroll team automatically receives the necessary documents and will add the new starter to the system.

For more information about how to use the tool, visit Adding a new member staff.